Rules & Regulations

Rules & Regulations

1. STRUCTURE OF THE ASSOCIATION

The Association shall have a Three Tier Structure:

I. AT THE DISTRICT/BRANCH LEVEL: the primary membership shall be at branch level. The branches may be located as district wise or as convenient geographically. however, a branch shall elect an executive committee from amongst its members.
II. AT THE STATE LEVEL: at the state level, there shall be an executive committee which shall have the representatives from different branches within the state.
III. AT THE NATIONAL LEVEL: at the national level, there will be an executive committee which shall have the representatives from different state of the India.

2. MEMBERSHIP

The membership of the society is open to:

1. Any SC, ST, OBC & converted Minority (Doctor) person belonging to Medical profession and having faith in the ideology and philosophy of Dr. Baba Saheb B. R. Ambedkar shall be eligible for the Membership.
2. Any SC, ST, OBC & converted Minority person (Doctor) belonging to Medical profession and having faith in Payback to society shall be eligible for Membership. Unless otherwise directed by the National Executive Committee, the year for the membership fee shall be reckoned from 1st January to 31st December and there shall be no reduction in the subscription paid by the member joining during the course of the year.

3. CATEGORY OF MEMBERSHIP:

The category of membership of the society shall be:

I-PRIMARY MEMBERS A primary member by paying subscription of a fixed annual amount.

II-LIFE TIME MEMBERS A member by paying subscription of a fixed amount only once in life, shall become a life time member.

III-ASSOCIATE MEMBERS Persons of distinction though not belonging to Medical profession but sympathizing with the cause of this association shall be eligible to become an associate member. He/She shall pay the same annual subscription as prescribed for primary member. He / She shall also be eligible to become a life member on the same terms and conditions as Life Time Member.

IV-STUDENT MEMBERS: The Membership of any category is subject to acceptance by the Executive Committee of that Branch.

4. SUBSCRIPTION

1. The annual subscription towards the membership for a primary member shall be Rs. 1000/-.
2. A student member it shall be Rs. 500 for Post Graduate and Rs. 100 for Under Graduate.
3. Life Time Member, A member by paying one time subscription of Rs.5000 and couples Rs 8000, shall become a life member. This membership fee is subject to revision from time to time by the General Body Meeting at the National Level.
4. Once a member becomes a life member by paying the prescribed life membership fee, even if it is enhanced after the date of his/her becoming a life member, no additional payment shall be required to be made by him/her.
5. All categories of membership shall carry admission fees of Rs. 50/- at the time of admission only. However, admission fee shall not be charged again if a member/an associate member applied for primary membership as and when becomes eligible.

5. RIGHTS OF THE MEMBERS:

1. He/She shall be eligible to attend/participate in proceedings of the general body meetings of the branch of which he/she is a member.

2. He/She shall have the rights to contest and to vote in the election of the Executive Committee of the Branch.

3. He/She shall be eligible to use the facilities created by the association as per the rules framed specially for that purpose.

4. He/She shall be eligible to participate/contribute in the performance of seminars and other activities as per schemes framed for that purpose.

5. Any member of a branch desirous of transfer of his membership from one branch to the other may do so by applying to the new branch without payment of any additional annual subscription.

6. Clause no.2 will not be applicable to a associate member and life members not connected with Medical Profession.

6. TERMINATION OF MEMBERSHIP: -

The Governing Body shall have the power to expel a member from the society on the following terms and conditions:

1. A member shall continue to remain a member of this association till he/she resigns or is expelled, provided he/she renews his/her membership of every subsequent year.
2. A person whose conduct is found detrimental to the interest of the association may be expelled from the membership by a 2/3rd majority in General Body Meeting of the branch called for that purpose. The period of expulsion will be decided by the General Body Meeting.
3. The member to be expelled shall be given a reasonable opportunity and show cause notice of not less than 10 days to explain and defend himself/herself.
4. The members who resigned or is expelled shall not be entitled for a refund of annual or life membership subscription paid by him/her.

7. FUNCTIONING OF THE ASSOCIATION AT BRANCH LEVEL:

1. The members of the association at the branch level shall elect the following office bearers and members the Executive Committee as per rules prescribed for election under para Election of Executive Committee of The Branch

i. President One post
ii. Vice President two post
iii. Secretary One post
iv. Joint Secretary two post
v. Treasurer One post
vi. Internal Auditor One post
vii. Members of the Executive Committee Five Post

The Executive Committee at the branch level shall meet at least once in a month and discuss the various achievements in the meeting as mentioned in the aims and objectives.

2. The Executive Committee may apprise the State Level Executive Committee of their activities and performance from time to time. 3. The branch executive committee will conduct their activities and affairs in such a manner that they do not adversely affect any other branch of the association.

4. In regard to financial matters and expenditure by a branch, 50 percent of the subscription collected from the members towards membership fees will be retained by them, and they shall reimburse 25 percent to the State Executive Committee and the remaining 25 percent to the National Executive Committee.

5. Out of the funds raised by other means than the membership fees, the branch shall be entitled to retain 75 percent of the net collection for their own development activities and 15 percent shall be given to the State and 10 percent to the National.

6. 8 Members out of 13, forms a quorum to the Executive Committee meeting. In case the quorum is not complete, the meeting shall be adjourned for half an hour and thereafter the business can commence with the permission of the chair.

7. In case of vacancies not exceeding four at a time in the Executive Committee, the same be filled by co-option by the Executive Committee and their tenure shall be only for the period till next election. In case the number of vacancies exceeding four at time, the same shall be filled up by election in General Body.

I-FUNDS AND PROPERTIES 1. Funds of a branch shall be deposited in a Nationalized Bank, the account being in the name of the branch We The People- INDIGENOUS DOCTORS SANGHA ..... District unit at District level.

2. The bank account shall be operated jointly by the executive committee by passing a resolution to that effect.

3. The secretary shall have impress money of Rs.2000/- to be recouped by the treasurer after the secretary submits the account supported by proper vouchers. These expenses should be approved by the president, reflected in Executive Committee’s meeting.

4. The treasurer shall be responsible for up keeping the accounts of receipts and expenditure incurred by the association and place such accounts of receipts and expenditure incurred by the association and place such accounts before the executive committee from time to time.

II-AUDIT OF ACCOUNTS

1. At the end of the calendar year ,the accounts of the association shall be audited by an auditor to be appointed by the executive committee. The audited accounts together with annual report of the secretary duly approved by executive committee shall be placed before the general body meeting for approval and acceptance after discussion. A copy of their audited account shall be sent to the executive committee of state and national level.
2. The submission of accounts by the national executive committee shall depend upon the audited accounts submitted by branch. Therefore, any branch not submitted their accounts to the state executive committee and national executive committee within three months after the calendar year for closing the accounts shall be liable for penal action by the State and National Executive Committee.

8. GENERAL BODY MEETING

The General Body Meetings may be called by the branch which may be classified under any of the following category.

I- Normal General Body Meeting (Annual).
II- Special General Body Meeting.
III-Requisitioned General Body Meeting.

I-Normal General Body Meeting- This Meeting shall be called by the Executive Committee of the Branch ordinarily once in a year within six months of closing the calendar year and following shall be the agenda for such General Body Meeting.
1. Confirmation of Minutes of the last meeting which should be duly approved by the Executive Committee.
2. Presentation of Annual Report on the activities during the previous year.
3. Presentation of accounts duly audited and approved by the Executive Committee.
4. Achievements and Programs.
5. Election as per rules.
6. Any other items with the permission of the chair.

II-Special General Body Meeting- A special General Body Meeting of the branch may be convened by the Executive Committee on their own for some discussion of special items requiring approval of the General Body.

III-Requisitioned General Body Meeting - A requisitioned General Body Meeting may be called on the request of the members of a branch provided their number is 1/3rd of (or) 30 whichever is less. Such a request must be received from the members requisitioning Special General Body Meeting in mentioning the purpose for which they desire to call a general body meeting.

IV-Notice for General Body Meeting – A 15 days notice must be given to members for a General Body Meeting of any kind provided and covered under Para I, II and III. However the notice for the General Body Meeting under Para III must be issued within one month of the receipt of requisition from the members desiring to call such a meeting.

V-Quorum- At least 30% of the Membership strength shall form a quorum for the General Body Meeting. If the quorum for such a General Body Meeting is not complete, same shall be adjourned for half an hour and thereafter the business may be conducted without the need of quorum at the discretion of the President. In Case, it is decided to defer/ postpone the meeting, the same must be held within a month and the date, time and venue must be decided before dispersing from the adjourned meeting.

1. Quorum for Special General Body Meeting called by the Executive Committee shall be same as indicated in Para V.
2. Quorum for Requisitioned General Body Meeting shall be same as indicated in Para V. At the same time it must be having at least 2/3rd of the members who had requisitioned such a general body meeting. In absence of quorum, such requisitioned General Body Meeting shall be treated as cancelled.
3. In any meeting no business other than that as mentioned in the notice of the meeting shall be transacted.
4. All questions except those for which there is an express provision in the rules and regulations, shall be decided by a majority of votes of the members present and entitled to vote by show of hands. President shall be casting vote which he may be exercise at his discretion. Voting by proxy shall not be allowed.
5. No confidence motion against Executive Committee, General Body Meeting of a Branch may be requisitioned by members to pass a no confidence motion against the Executive Committee provided the number of such members is at least 1/3rd of the total strength of membership.
6. In case the Executive Body fails to call the requisitioned General Body Meeting, the members requesting for the requisitioned General Body Meeting shall be empowered to call such a General Body Meeting. A copy of this General Body Meeting notice shall be forwarded to the state level executive body with the request to depute an observer for the same.

9. ELECTION OF THE EXECUTIVE COMMITEE OF THE BRANCH:-

1. The tenure of the Executive Committee shall normally be two years but under exceptional circumstances it can be extended with the consent of the General Body for a period of one year only.
2. The election should be held within six months of the calendar year of the year due for election.
3. Election as per rules.
4. Date of publication of the list of members.
5. Last date for filing objections.
6. Date of publication of the final list of members.
7. Dates for filling nomination From.
8. Last date of withdrawal of nominations.
9. Date of publication of the names of contestants.
10.Date of election.
11. In order that the election of the Executive Committee is fair and impartial, the Executive Committee will nominate returning officers from amongst the members of the Association as far as possible, who will not be entitled to contest elections to any of the office bearers of the Association. There is, however no bar in having a returning officer from outside the association.
12. Secret ballots will be cast in a box and after the elections is over, immediately ballot papers shall be counted by the returning officers in presence of the contesting candidates or their authorized representative if they are present.
13. After counting is completed, the results of the election will be declared by the returning officers.
14. In case of equality to votes for any post/posts the members of the newly elected executive body shall convene, its meeting immediately and decide the president of that meeting. The president of this meeting shall held the election for that post/posts. The voters in such situation shall be newly elected office bearers. However the president of that meeting shall not vote, still if there is a tie, the president of this meeting will have deciding vote.

10. FUNCTIONING OF THE ASSOCIATION AT STATE LEVEL :

1. The affairs and activities of the association at State level shall be monitored, controlled and managed by an Executive Committee duly elected and the same shall consist of the following office bearers and members;

1. President : One post
2. Vice President : Two posts
3. General Secretary : One post
4. Organizing Secretary : One Post
5. Joint Secretary : Two post
6. Treasurer : One post
7. Internal Auditor : One post
8. Members of the Executive Committee : Eleven posts

Total .. 20 Posts

2. The Executive Committee shall hold their meetings at least once in three months and discuss the various activities of different branches including their achievements and problems in reference to the objectives laid down in the constitution of this association.
3. They will conduct their activities and affair in such a manner that it does not affect adversely the performance/working of other State level Bodies of this Association.
4. Whereas Branches shall be dealing with the various problems of the members and the community at their own level, the State Executive Committee shall take up problems and causes at STATE LEVEL.
5. Matters referred to by Branches.
6. Educational Problems
7. Promotions, Posting, grievances of the serving Doctors.
8. Any other matters as the committee deem fit.
9. In case of a vacancy of any post in the Executive Committee the same may be filled up by co-option by the Executive Committee and the term of such incumbent shall expire along with others i e that is till the next election.

I-FUNDS, PROPERTIES & ACCOUNTS:

1. FUNDS OF A STATE UNIT shall be deposited in a nationalized bank and the bank accounts shall be in the name of the State Unit of We The people” Indigenous Doctors Sangha (IDS)” (State Unit).
2. The Bank Accounts shall be operated jointly by the President, General Secretary and the Treasurer. Any deviation may be authorized by the Executive Committee by passing a resolution to that effect.
3. General Secretary shall have an impress money of Rs. 2000/- (subject to revision from time to time by the Executive Committee) to be recouped by the Treasurer after the General Secretary submits the accounts supported by proper vouchers. These expenditures should be approved by the President and reflected in the Executive Committee Meetings.
4. Accounts of the Association shall be maintained by the treasurer and the same shall be placed by him before the Executive Committee from time to time.
5. No Member unless and until authorized by the Executive Committee or President shall be entitled to incur expenditure at any time. The member so authorized will submit supporting voucher for the expenditure incurred by him.
6. The Executive Committee shall project their normal budget for the receipt and expenses of the Associations and review the same from time to time in their meetings.
7. The incomer/receipts of the Associations shall be from the contributions made by the branches to the State Unit. In addition, they may organize their own program for raising funds.
8. At the end of the year, the accounts of the Association shall be audited by an Auditor to be appointed by the Executive Committee. The audited accounts together with annual report of the General Secretary duly approved by the Executive Committee shall be placed before the General Body Meeting for approval and acceptance after discussion.
9. The submission of Accounts by the association will depend upon the Audited Account submitted by the branches and the State Units. Therefore, the Audited Account of the State Unit must be furnished to the National Executive Committee within six months of the closing of Account for that year failing which they are liable for penal action against them by the National Executive Committee.

II-GENERAL BODY AT STATE LEVEL :
1. The General Body at State Level shall consist of delegates and representatives from branch and these will be duly selected by the Executive Committee of that Branch based on the following guidelines.
2. All the office bearers and the members of the Executive Committee of branches in the State will be treated as delegate members of the General Body at State Level.
3. At the option of the branch total number of delegates for the above purpose may be raised to 20 percent or 20 whichever is less of the Total membership strength of that branch.
4. The additional delegates may be nominated by the Executive Committee from amongst the primary members, life members or associate members.
5. The principles and criteria for holding the General Body Meetings (Normal, Special or Requisitioned) at state level shall be the same as specified for a branch unit.

III-ELECTION OF THE STATE LEVEL
Election process same as the Branch Level.

11. FUNCTION OF THE ASSOCIATION AT NATIONAL LEVEL:

1. In order to start the activities of the Association commensurate with the Aims and Objectives of the Association, the first adhoc Executive Committee shall function till a regular and full fledged Executive Committee duly elected takes over. The period of the adhoc Executive Committee of the office bearers and members, However, shall not be more than ONE year. The Adhoc Executive Committee shall hold election at the earliest but not later than a year.

Association shall be managed by National Executive Committee which shall consist of the following office bearer and Executive members-
1. Chief Patron : ONE
2. Patron : THREE
3. President : ONE
4. Vice President : FIVE
5. Secretary General : ONE
6. Joint Secretary : FIVE
7. Finance Secretary(Treasurer) : ONE
8. Joint Secretary Finance : TWO
9. Chief Editor : ONE
10. Executive Members : FIFTEEN

Total- -- 35 Post

(In the future post of the Internal Auditor and other requisite post will be create with consent of the National Governing Body according to By- Laws)

1. The Executive Commitee shall hold their meeting at least once in six months and preferably once in three months, and discuss various activities of different states including their achievements and problems in reference to the objectives laid down in the constitution.

2. In their activities they will co-ordinate the working of states units so that they do not adversely affect each others interests.
3. Matters referred by the State Units.
4. Educational problem
5. Promotions, Posting, Grievances of the serving Doctors
6. Any other matter as the Committee deemed fit.
7. In case of a vacancy of any post in the Executive Committee the same may be filled by co-option by the Executive Committee and the terms of such an incumbent shall expire along with others ie. till the next election.